How to see all checked out files in libraries

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When we create view we can create a filter “Checked out to = me” to see files checked out by me

. But what if we want just to see “Checked out” files in a view

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. One simple solution we can use “Group by” Checked out but it also show files not checked out (Checked out). In this article I show how we can just show checked out files
.

Create a view:

Standard View:

In Filter use these values:

Result:


Free ebook: Introducing Windows Server 2012

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Excited to inform that Microsoft recently announce free ebook by Microsoft Press called “Introducing Windows Server 2012”

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The book is divided in to 5 core areas:

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Download the book at this link.

How to change list/library link

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Creating a list or library we need to be very careful because what we put in the name field will be the link of the list or library and also be used as a title of the list or library
. It is possible to change the link of list or library but we need to go through the SharePoint Designer 2010

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. In case you want to change the link of a list or library the steps are followings:

Open the site in SharePoint Designer 2010

à From navigation pane choose All Files
à Click on the library name you want to change link (for the lists click on the Lists )

à Click on the rename
à Write the Url you want for the list or library
.

From the site, go to site settings – navigation and just click on the Ok button
. The link will be added to the links on the Quick Launch to the left.

Search from Windows 7 in SharePoint 2010

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One great feature in SharePoint standard and enterprise edition for search is Windows 7 search. The function gives ability to search from Windows 7 in SharePoint 2010. Often we want to search for something and we know that the content is in SharePoint. The classic way is to go to SharePoint and search for from the right place. That takes much time and users often just get focus on other things during this process. In this article I will show how to use the Windows 7 to search in SharePoint. Continue reading →

Add filename in title field using workflow

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Title column is very important default column in SharePoint libraries

. During saving documents to libraries, sharepoint doesn’t require data input in title column. Content written in this column can be optimizing search and can be used in various scenario internal in SharePoint

. As default, when user start word from SharePoint in Document Information Panel we see the title field if the DIP is visible. In some cases where the content type doesn’t show DIP user need to put the file name when they save document back to SharePoint. In this process SharePoint doesn’t add any title in title filed. That process, user must do for every saved document in SharePoint

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. If having title filed optional and show DIP always (from CT settings) will not work properly because users often forget to write anything in the title filed.

To set require for title field, will show DIP where user have to put anything inside the title field. That creates more headaches for users

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. But why not create a Workflow which adds title based on file name?

In this blog I will show how to create a workflow which adds file name in title field. So I am opening my site in SharePoint Designer 2010.

Continue reading →